PORTFOLIOS OF EXECUTIVE COMMITTEE

The Executive Committee constituted will contain the following portfolios:

  • One President             
  • Five to seven Vice-Presidents              
  • One General Secretary     
  • Five to seven Assistant General Secretaries                               
  • One Treasurer
  • Five Organizing Secretaries
  • 32 Executive Members including at least 3 lady and 3 invited members

ELECTION PROCEDURE OF THE EXECUTIVE COMMITTEE

  • The Executive Committee of Yogaprajna will be constituted in the Biennial General Body meeting generally by Proposer-Seconder method.

  • All the vacant seats of the portfolios/posts and members, except the 3 invited members, will be filled up from the life/patron/donor members only.

  • If two or more names are proposed for one portfolio/post, then there will be an election and only one candidate will be elected by secret ballot method for that post.

  • In the event of election, the President of the meeting in consultation with the members present in that particular meeting for forming new executive body will appoint a Returning Officer (RO) for the Election and he/she, the RO, will initiate and conduct the whole process of the election. The decision of the RO will be considered final for any matter/decision/dispute related to the election.

  • The Returning Officer will have no voting power.

  • In case, there arise a situation of tie in a post/portfolio after the counting of votes of the election, then the Returning Officer will decide the winner for that portfolio/post through lottery.

THE TERM OF THE EXECUTIVE COMMITTEE

The tenure of the Executive Committee of Yogaprajna will be two years after taking over the charge from the last Executive Committee. That is, the Executive Committee will hold its office for a period of two years.

PROCEDURE FOR RE- ELECTION OF THE EXECUTIVE COMMITTEE

The Executive committee may be re-elected for an additional term of another two years if all the members/two third majority of members present in the General Body feels so and arrives at a consensus for the re-election of the present Executive Committee after discussing and considering the greater interests of the organisation.

PROCEDURE OF THE MEETING OF THE EXECUTIVE BODY

  • The Executive Committee will generally have quarterly meetings. If occasion demands, there may be emergency sittings in between.

  • The General Secretary will call the executive committee meetings in consultation with the President and the Treasurer.

  • 7 days prior notice/invitation letter duly signed by the General Secretary must be served to every member of the Executive Committee.

  • The decisions of the meetings so far as possible will be taken unanimously or by the support of a two third majority of the number of members present in the meeting.

  • If the President and all the vice-Presidents are absent in a meeting, then such a meeting will be postponed at least for 7 days.

QUORUM OF THE MEETING OF THE EXECUTIVE BODY

One third of the number of members of the existing executive body will form the quorum for the Executive Committee meeting.

RESPONSIBILITIES OF PRESIDENT
  • The Treasurer will be the care-taker of the entire property of Yogaprajna.
  • The Treasurer will hold the responsibility of the day-to-day management of Yogaprajna.
  • The Treasurer will maintain the accounts of Yogaprajna and arrange for their timely audit.
  • The Treasurer will be in the constant touch with the President and General Secretary of Yogaprajna and report the up to date financial status.
  • The Treasurer will operate the Bank Accounts jointly with the President or the General Secretary.
  • The Treasurer is empowered to execute any agreement on behalf of Yogaprajna with the consent of the President or the General Secretary.
RESPONSIBILITIES OF VICE PRESIDENT
  • The position of a Vice-President is next to that of the President and hence he will preside over the meetings of Executive Committee/ General Body in the special circumstances when the President is absent in the meeting, informs the General Secretary and gives his charge verbally or in written form to one of the vice Presidents.
  • A vice-President will be assigned with the duties of a wing/ sub-committee of Yogaprajna by the Executive Body and he will lead, guide and take special care of that particular wing/ sub-committee.
  • A vice-President will have no financial power normally to operate the Fund of Yogaprajna. But if the President is not willing at all to involve himself/herself with the financial matters, then in consultation with the Executive Body, he/she may give the financial charge of the Fund to one of the Vice-Presidents. In that case, the Vice-President will handle the Fund jointly with the General Secretary/Treasurer.
RESPONSIBILITIES OF GENERAL SECRETARY
  • The General Secretary will call the Executive Committee and General Body meetings in consultation with the President and Treasurer as and when necessary.
  • The General Secretary will act as a liaison with public, Government and semi-government establishments and with private organizations for the development of Yogaprajna and its developmental activities.
  • The General Secretary will record the minutes of the General Body and Executive Committee meetings.
  • The General Secretary will hold the responsibility of handling the funds of Yogaprajna jointly with the Treasurer/President. In the event of operating the Fund jointly with the Treasurer, the General Secretary will held necessary discussions with the President and take verbal approval from the President for any step to be undertaken.
  • In absence of the President, the General Secretary will operate the Bank Accounts jointly with the Treasurer with the consent of the President.
  • The General Secretary will be the overall custodian of all the documents/ assets of Yogaprajna.
  • In the event of unavoidable absence of the General Secretary in a meeting, he/she will hand over the charge of that meeting to one of the Assistant General Secretaries and will inform the same to the President in written form mentioning the name of the Assistant General Secretary who will act in place of him/her.
  • The General Secretary will always keep contact with the Presidents and Secretaries of the sub-committees and sub-centres/branches and also give necessary advices in consultation with the President and Treasurer.
RESPONSIBILITIES OF ASSISTANT GENERAL SECRETARY
  • The Assistant General Secretaries will assist the General Secretary in every programme of Yogaprajna.
  • Every Assistant General Secretary will be assigned with the duties of a wing/ sub-committee of Yogaprajna by the Executive Body and he will take care of that wing/ sub-committee.
  • In the event of absence of the General Secretary in a particular meeting, the President will appoint one of the Assistant General Secretaries for that meeting and the Assistant General Secretary assigned for that job will do all the needful. In that event he/she will have to submit all the proceedings/reports/documents to the General Secretary when the General Secretary assumes his duties.
RESPONSIBILITIES OF ORGANISING SECRETARY
  • The organizing Secretaries will mainly look after the organizational        matters and will do all the needful in consultation with the President and General Secretary.
  • The Forum of four/five Organising Secretaries will form a greater Organising Committee taking  representative from every District of the state and will convene meetings of this committee in consultation with the President and General Secretary.
  • The organising secretaries will make fruitful strategies for membership drives and opening of branches/sub-centres.
  • In general, the organising secretaries will be the central observers in case of forming branch Executive Committees.
  • The organizing Secretaries will report the findings/resolutions of an organizing committee meeting held by them to the General Secretary in verbal/written form. 
RESPONSIBILITIES OF TREASURER
  • The Treasurer will be the care-taker of the entire property of Yogaprajna.
  • The Treasurer will hold the responsibility of the day-to-day management of Yogaprajna.
  • The Treasurer will maintain the accounts of Yogaprajna and arrange for their timely audit.
  • The Treasurer will be in the constant touch with the President and General Secretary of Yogaprajna and report the up to date financial status.
  • The Treasurer will operate the Bank Accounts jointly with the President or the General Secretary.
  • The Treasurer is empowered to execute any agreement on behalf of Yogaprajna with the consent of the President or the General Secretary.
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